Expense Reporting
Employees must use the standard travel expense form
to report work-related travel expenses
incurred while attending conferences, sales presentations, client meetings, trade shows, or educational opportunities.
All parts of the expense report must be completed,
including page 1 (summary of travel and expenses), page 2 (itemized list of expenses), and page 3 (all required approval signatures).
Original detailed receipts are required for all expenses
for which the employee is requesting reimbursement.
Photocopies of receipts will not be accepted.
All expense reports must be approved and signed by the employee’s direct supervisor as well as the department director.
Expense reports in excess of $1,000 must also be approved
by the vice president of finance.
Additionally, reports for international travel must be approved
by the director of operations.
Expense reports MUST be submitted no later than 30 days
after travel is completed.
Exceptions will be made only if an employee makes multiple work trips
within a 30-day span and is unable to submit the report on time.
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